The Missionary Deputation Guide

Deputation is the process by which missionaries visit local churches to present their calling, share their burden for the mission field, and seek prayer and financial support. It is not simply fundraising — it is the biblical pattern of the local church sending and supporting those called to go.

During deputation, you will travel to churches, build relationships with pastors and congregations, and invite them to partner with you in reaching your field. This season can last anywhere from several months to a few years, depending on your support needs and the Lord's leading.

A clear, compelling presentation is essential. This includes your personal testimony, your call to missions, information about your field, and the specific needs you are asking churches to prayerfully consider. You should be able to share a concise version (5–10 minutes) and a longer version (20–30 minutes).

Prepare supporting materials: a professional prayer card, a display board or slideshow, and a clear breakdown of your financial needs. These tools help churches understand your vision and make informed decisions about partnering with you.

Begin by reaching out to like-minded churches in your area and expanding from there. Use your mission board's contacts, recommendations from your pastor, and tools like DeputationTools to identify churches that actively support missionaries.

When contacting a church, be respectful of the pastor's time. Send a brief, professional email or letter introducing yourself, your field, and your request to present. Follow up with a phone call if you don't hear back within a couple of weeks. Always be gracious — a "no" today may become a "yes" later.

Efficient route planning saves time, money, and energy. Group churches by region and plan trips that cover multiple meetings in one area. Consider travel costs, lodging, and the wear on your family when scheduling.

Be flexible — churches may offer specific dates that require adjusting your plans. Build buffer days into your schedule for rest, car trouble, or unexpected opportunities. Many missionaries find that regional loops of 2–4 weeks work well, returning home between trips.

When visiting a church, arrive early, dress appropriately, and be ready to serve. Show genuine interest in the church and its ministry — this is not just about what they can do for you. Listen to the pastor, participate in services, and be available to answer questions.

Present your calling clearly and passionately, but don't be pushy. Let the Holy Spirit work. Be prepared for anything — you may be asked to preach, teach a Sunday school class, or simply share during a missions moment. Flexibility and a servant's heart go a long way.

Follow-up is where many missionaries drop the ball. After your visit, send a personal thank-you to the pastor. Add the church to your regular prayer letter list. Keep them updated on your progress — even if they didn't take you on for support. Relationships built during deputation often bear fruit later.

For churches that do partner with you, maintain that relationship throughout your ministry. They are not just financial supporters — they are co-laborers in the gospel. Report to them regularly, pray for them, and visit when you're on furlough.