Privacy Policy

When you use DeputationTools, we may collect the following types of information:

Account Information: When you create an account, we collect your name, email address, and profile information through our authentication provider (Clerk). If you sign in with a third-party service such as Google, we receive basic profile data from that provider.

Missionary & Church Profiles: Information you voluntarily provide, including your mission field, sending church, support level, church name, address, pastor information, service times, and contact details.

Trip & Scheduling Data: Deputation trip routes, church visit schedules, travel plans, and related notes you enter into the platform.

Usage Data: We automatically collect certain technical information including your IP address, browser type, device information, pages visited, and timestamps. This data helps us improve the platform.

Location Data: When you use our mapping features, we may process geographic information related to church locations and trip routes. We do not track your real-time location.

We use the information we collect to:

• Provide, maintain, and improve the DeputationTools platform
• Create and manage your account
• Display missionary and church profiles to facilitate connections
• Power mapping and trip-planning features
• Send important service notifications (account security, platform updates)
• Respond to your inquiries and support requests
• Analyze usage patterns to improve the user experience
• Prevent fraud and ensure platform security

We will never sell your personal information to third parties. This is a ministry tool, and your trust is sacred to us.

Your data is stored securely using modern cloud infrastructure. We employ industry-standard security measures including:

• Encryption in transit (TLS/SSL) for all data transmitted between your browser and our servers
• Encryption at rest for stored data
• Secure authentication through Clerk with support for multi-factor authentication
• Regular security reviews and updates
• Access controls that limit data access to authorized systems and personnel

While we take every reasonable precaution to protect your information, no method of electronic storage or transmission is 100% secure. We encourage you to use a strong, unique password for your account.

DeputationTools relies on trusted third-party services to operate. Each has its own privacy policy governing how they handle data:

We use cookies and similar technologies for the following purposes:

• Essential cookies: Required for authentication and core platform functionality. These cannot be disabled.
• Preference cookies: Remember your settings such as dark/light mode and display preferences.
• Analytics cookies: Help us understand how the platform is used so we can improve it. This data is aggregated and anonymized.

We do not use cookies for advertising or behavioral tracking. You can manage cookie preferences through your browser settings.

You have the following rights regarding your personal data:

• Access: You can request a copy of the personal data we hold about you.
• Correction: You can update or correct your information through your account settings or by contacting us.
• Deletion: You can request that we delete your account and associated data. Some data may be retained as required by law or for legitimate operational purposes.
• Export: You can request an export of your data in a portable format.
• Objection: You can object to certain types of data processing.

To exercise any of these rights, please contact us at privacy@deputationtools.com. We will respond to your request within 30 days.

DeputationTools is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us immediately and we will take steps to delete such information.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will:

• Update the "Last updated" date at the top of this page
• Notify registered users via email for significant changes
• Display a notice on the platform when appropriate

We encourage you to review this page periodically. Continued use of the platform after changes constitutes acceptance of the updated policy.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us: